Once the business rules are in place for SharePoint, says Concannon, IT managers must enforce them and let users know when violations occur. One approach is to provide users with a way to tag content they consider to be "inappropriate."

Automated software is also available from HiSoftware and other vendors to check SharePoint content before it is published to avert the posting of non-compliant content. Features like automated content scans can be used to validate specific regulations in SharePoint that are designed to prevent privacy breaches and confidentiality leaks.

One area in SharePoint that needs to be watched closely is social networking, says Concannon. Social features like blogs, wikis, communities, My Site profile pages and forums have been . While these popular tools can improve communication and productivity, they are potential compliance landmines.