"On one level this means simple user training," says Concannon. "But it could also mean creating a "terms of service" screen that comes up as users are creating their own My Site, for example."

One configuration available in SharePoint that protects content is a classification screen that pops up every time a document is added. These classification screens are based on categories set up by IT to enforce what should and should not be in the system.

"Classification screens will let you know if a document doesn't fall into one of the designated categories," says Concannon. "If it doesn't, don't publish it."