Managed print solutions provide estimates on the number of toner and ink cartridges, maintenance kits and other supplies that will be required during the next several years based on current and anticipated print volumes. These solutions can also help determine the right mix of printer types for the environment.

Consolidation isn't simply a matter of eliminating redundant and high-cost devices. Combining multiple devices into a single, multi-functional unit also positively affects the bottom line. It eliminates wasted paper and other consumable supplies, reduces power usage among those devices by as much as 40% and increases security by making it more difficult to print, copy or fax potentially sensitive information.

Additionally, in the case of businesses with smaller remote offices, consolidation enables the proactive management of costlier work. This includes squeezing the most efficient utilization out of color printers, even as you attempt to reduce printing volume to save on ink.

Finally, optimization and consolidation will likely involve the IT staff more directly with the printing/imaging infrastructure, ensuring a higher level of control.