-- Determine immediately whether industry regulation or internal policies mandate IM archiving, and plan accordingly.

-- Suspend immediately IM messages that run afoul of industry regulations, and notify compliance officers or attorneys.

How to: Get the word out to your staff about information security

All the technology in the world can't keep your information safe if your workers aren't clued in to company policies. Here are the top tips for effectively communicating information security to workers:

-- Know your audience and consider the most effective media for getting a particular message across to different crowds. Baby boomers prefer straightforward communication, such as well-written memos, while Gen Y workers prefer messages that are quick and to the point.