3. Between the server and the MFP: This is another point where documents are travelling unprotected -- while on the way to the MFP device, information is fully exposed to anyone who can tap into the network.

4. On the MFP: All information sent to the MFP is stored in the device's hard drive. MFP hard drives can typically store about as much information as a PC hard drive.

5. Left in the output tray: In most office environments, it is common to pick up printed materials that belong to a co-worker. There are also cases when printed documents are left or forgotten at the printer, leaving information open and available to anyone with access to the machine.

Based on these potential points of access, it is important to evaluate your current MFP solution to determine how to incorporate these devices into your security strategy. Consider the following when evaluating your current MFP environment:

What security features does the MFP offer? There are several ways to increase security levels at each stage of printing a document. MFPs that include 128bit SSL (Secure Sockets Layer) encryption, for instance, provide added security as encrypted documents cannot easily be deciphered. Some MFPs provide the ability to program the device with Media Access Control (MAC) addresses or IP filtering so that the device will only communicate with recognized computers specified by the IT department. Any other computer attempting to communicate with the MFP would be refused access.