Ask around in your professional organizations to see if someone has already found a good tool. Try Google with terms like "(your industry) online management" or "(your industry) Web tools." Also try variations on how you describe your industry. For example, I get many more useful results when searching for "music teaching" as opposed to "music teacher."

2. Digitize Your Reference Material

I used to carry a bag full of books in case my students would need them, for my own reference, and for rehearsals. It was heavy. (I just threw a bag of music on the scale and it weighed 10 pounds. Perhaps I'm playing the drama queen, but for a musician who plays an instrument notorious for causing back and neck problems, that's significant.)

Most of my teaching material is not in the public domain, and the publisher does not provide digital versions. So I found . Not only does it provide digital versions of most of the music I already use, it's also full of great supplemental pieces my students enjoy reading.

On top of that, it plays accompaniment tracks along with scrolling the music onscreen, and for some tracks will even provide feedback for notes that were played incorrectly. That's way more functionality than my heavy paper books were offering. Sure, I still carry in the occasional book, and I did spend some time scanning others. I use a convertible tablet that can be folded up and placed on the music stand for reading.