Government recordkeeping standards needed

31.10.2006

As a result of the audit the National Archives of Australia has been recommended to define minimum recordkeeping requirements agencies should comply with to meet both legal and business requirements, develop guidance as a reference for agencies when developing their own "entity-specific recordkeeping material" and coordinate and publish legislation, policies, standards and advice on agency recordkeeping responsibilities.

In response to the audit the Department of the Prime Minister and Cabinet agreed minimum standards developed by the National Archives of Australia will allow agencies to better focus on specific requirements and improve consistency of policy and practice across the Australian Public Service.

The Attorney-General's department stated the National Archives will have to use a managed and sustainable program to ensure agencies "are engaged in an effective and consultative manner", however recommended the National Archives "needs to adopt an approach that meets the practical recordkeeping needs of agencies, not high-level statements, if its advice is to be of value or use".