Google Apps: 5 Hidden Calendar Tools and Tricks

13.04.2011

Scheduling a meeting or event at a time that works for everyone can be a nuisance. One handy feature in Google Calendar labs that aims to make this process easier is the "Smart Rescheduler," a tool that helps you reschedule an event by analyzing everyone's schedule, evaluating conflicts, obtaining conference rooms and proposing the best meeting times.

To use this feature, click the gear icon at the top right of your screen and select "Labs." Click "Enable" next to it, then "Save" at the bottom of the page. Once "Smart Rescheduler" is activated, select an event that you want to reschedule, then click "Find a new time..." You'll then see a ranked list of possible times for your meeting and a replacement conference room nearby.

You can refine the results by marking people as optional attendees, changing the meeting duration, ignoring certain conflicts or specifying the earliest and latest times you want. The results will update to reflect your new requirements.