"We need to know what information is accessed and by whom, and also to better manage community requests," Coleman said.

"We have had TRIM in the government for years and when the Information Act came in the necessary standards for appropriate record keeping gave the impetus to roll out the software as there is a real drive for electronic document management and the full license we now purchased gives us the capability to move on that.

"Expanding our deployment gives us a consistent content management platform supporting good government with an emphasis on offering services electronically."

Coleman said the driver for deploying the document management solution initially was the Northern Territory's Information Act of 2002 and the development of the Northern Territory archive services record management standards, July 2003.

The Act states how public sector organizations collect, use and store personal information and how privacy, records and archives management interoperate.