HP estimates that less than 10 percent of an organization's information is retained as official records and is instead stored in a records management system such as HP Trim. Due to ongoing concerns around security and government compliance, "organizations need to find a way to manage all their information, not just the 9 or 10 percent," said Dan Carmel, head of strategy and solutions for the enterprise content management group of HP's Autonomy. "That's the pressure we've been responding to."

HP acquired Autonomy last year and is in the process of moving the software and personnel into a unit of the HP Software division. "We're leveraging assets across HP software and Autonomy to create a single unified approach to information governance," Carmel said. "It's an example of the synergies of what HP is doing with Autonomy."

The new version of Trim, 7.3, has the ability to capture information on the Autonomy Intelligent Data Operating Layer (IDOL) platform, so it can be stored as organizational records. The software makes use of version 3 of HP's Autonomy ControlPoint software, which was just released. Autonomy ControlPoint can identify material that should be categorized as business records and classify business records using the Autonomy IDOL's analysis techniques.

"You have the ability to apply policies to content. If one of your policies determines that [a piece of] content is a record, you have the ability to move that content directly into a records management system for proper management," Carmel said.

Trim 7.3 also allows its records to be searched through the IDOL search engine, expanding the range of organizational data that can be searched through IDOL.