How to Get the Most Out of Outlook

12.03.2009
Many of us have a love-hate relationship with Outlook--yes we hate it because sometimes it crashes unexpectedly, or it takes an extra three to ten seconds to do something that we didn't expect. But I believe for the most part many of us do like Outlook and its intuitive nature. Web mail applications just don't feel as rich or fluid as Outlook.

Outlook is likely the first application you open when you get into the office and the last application you close at night (if you close it at all). Here are my top 10 ways to have a better experience with Outlook. I'm going to first share the five fundamentals of having an awesome Outlook experience, then will share more advanced tips in my next post.

Drag and Drop Anything

One of the biggest benefits in Outlook is that you can practically drag and drop any Outlook item from one folder into another. Drag an email into your contacts folder and Outlook will create the contact for you with the first and last names and email address for you. Drag an email into the calendar folder and again, an appointment is created for you with the body of the email entered into the notes of the calendar.

Right Click Anything

If in doubt and don't know what to do next in Outlook, just right click on an Outlook item and the menu that pops up will probably have the feature you want. Right click on the name in an email address and choose Add to Outlook Contact and your contact will be created automatically. Right click on a calendar item and you can print it and take it with you to your next appointment.